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Research Publishing

The library will upload your research to STORE

New: The library now offers a service to upload your research to STORE


Request to deposit research into STORE - PDF form

Just add the details of your research into this PDF form (just copy and paste in the citation) and then send it to the following email address: store@staffs.ac.uk  

Please remember to attach the Deposit Request and a copy of your Author's Accepted Manuscript (the copy after it has been peer reviewed but not the publisher's copy) thanks.

Complying with open access policies

A concise guide on Open Access policies is now available from JISC - a useful summary in a quickly moving field:

REF update

REF (Research Excellence Framework) Update - important changes

NEWS: extension to the deposit on acceptance policy (Nov 2016) http://www.hefce.ac.uk/pubs/year/2016/CL,322016/

A new REF open access policy came into effect on 1st April 2016 that concerns all staff publishing articles or research which may be entered into the next REF assessment. 

To be eligible for REF submission authors must deposit all new journal articles and conference papers into an institutional Open Access repository within 3 months of first publication (online or print whichever is first).  
This will change by April 2017 (see news above - this has now been extended to April 2018) to be within 3 months of acceptance by the publisher. In preparation for this requirement we would like the Author's Accepted version of your research to be deposited in STORE http://eprints.staffs.ac.uk as soon as feasible after being accepted by the publisher

See STORE help guides:

There has been a bit of debate within the academic community about exactly which version this refers to because publishers often use their own terminology to describe it. Here is the official HEFCE diagram showing what they consider to be the version that can be entered into the next REF assessment: see http://www.hefce.ac.uk/rsrch/oa/FAQ/#deposit4 for further details

Other terminology also used for the Author’s final accepted version include:

• Accepted Author Manuscript (AAM)
• Accepted Work
• Final Author Version (accepted manuscript)
• Author Generated Postprint
• Post-print
• Author's Final Draft
• Author's Final Peer-reviewed Manuscript
• Final Peer-reviewed Draft
• Accepted (peer-reviewed) Version

The above terms all refer to the version which we can accept into STORE, although it will then usually be subject to an embargo period before it becomes freely available. Embargo periods usually range between 6 -24months. The library will check this and then activate the article on your behalf.

There are a few Academic Journals, which do allow the ‘Published (typeset) version to be stored but these are usually fully accessible Open Access Journals – we will inform you if this is the case. 

Additionally there are few journals, which do not allow the Accepted version to be stored at all or impose an embargo which is too long to meet the REF criteria. You may wish to check before you submit your work to these journals as it is possible that HEFCE may not allow these articles to be entered into the next REF. Check at the new JISC SHERPA REF service: https://ref.sherpa.ac.uk/

PLEASE NOTE – the above criteria only concerns articles published after April 1st 2016 

Research support from the library can be found at: http://libguides.staffs.ac.uk/research

Further Queries

For advice and training please contact Vicki McGarvey 
Learning and Information Services Manager: Collection Management, Research & Digital Resources 

ext:4560  vicki.mcgarvey@staffs.ac.uk
For STORE enquiriesstore@staffs.ac.uk