What do I need to do to?
You will need to deposit your research in STORE (STaffordshire university Online REpository)
For Manuscripts please deposit the Author Accepted Manuscript on acceptance of your paper. Outputs that fail to meet the criteria of deposit within 3 months of acceptance cannot be submitted to the REF. If there is a genuine reason for non-deposit within this timescale, please refer to the exceptions guidance below and send the STORE team your exceptions statement with details of your deposit.
For all other research outputs please deposit the item in STORE as soon as possible after publication/creation.
If you are unsure of your deposit type please contact the STORE team
What is an Author Accepted Manuscript?
The author’s final, accepted manuscript is the one that has been agreed with the editor at that point. The accepted manuscript is not the same as the copy-edited, typeset or published paper – these versions are known as ‘proofs’ or ‘versions of record’ and publishers do not normally allow authors to make these open-access.
What is meant by the date of acceptance?
HEFCE define the date of acceptance as the point at which the author is notified that:
- their output has been reviewed by the journal or conference (normally via peer review)
- all academically necessary changes have been made in response to that review
- the output is ready to be taken through the final steps toward publication (normally copy-editing and typesetting).
By this point, the paper should have been updated to include all changes resulting from peer review as well as any changes of an academic nature requested by the journal editor or conference organiser.
Does the REF policy require deposit within 3 months of acceptance, or publication?
The REF policy requires papers to be uploaded within 3 months after first online publication during the first year of the policy, and then within 3 months of acceptance from April 2018.
What happens once I have deposited my research?
The STORE team will check the deposit to make sure it is compliant with the REF Open Access policy. They will check to see if an embargo period needs to be applied to the manuscript and check the correct license is applied to the output. They will also check that the correct version of the manuscript has been deposited. The deposit is given a final QC by the librarian and then it will be made 'live' in the repository. The team will contact you if they have any questions about the output.
Help and support
Do not hesitate to contact the STORE team for further assistance or training.