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Qualtrics online survey software

Reporting options

Once you have collected the data for your surveys there are a number of ways in which this can be analysed within Qualtrics.  Data can also be exported to other applications such as SPSS or Excel.

In Qualtrics the basic reporting options are referred to as Results Reports. These allow you to create visualisations such as charts and data tables for your data, and create filtered reports to analyse your data in more detail. 

You can also use the more advanced Reports, although these are generally of less use for academic research as they are aimed at sharing reports online rather than exporting as a document.

Data & Analysis tab

The Data & Analysis tab lets you display and review your data, examine individual responses, plus filter results and do some data cleansing.  You cam also carry out some limited analysis on text responses.

Note that our licence does not due access to all the options which might be displayed under this tab. 

Exporting data

You can export data from Qualtrics  for further analysis in packages such as Excel and SPSS.

You access the Export options from the Data & Analysis tab.

Analysing Survey Results within Qualtrics

Qualtrics automatically analyses your results and produces a standard report of your whole survey.  You can produce additional reports with filtering and customisation.

You access your results using the Reports Tab from the Qualtrics toolbar.

New report interface

You may notice that at the top of the Result Reports page there is an option to use the new Reports Dashboard interface.  This is currently optional, but will become the standard interface at some point.  There are a few key differences in the way this interface works:

  1. The default report is created on a single page.  New pages are added to the report to allow different visualisations and filtered results.  These pages can be named appropriately to the content on them.
  2. To make changes to a report you need to use the Edit button and then add or modify widgets (graphs, data calculations) within that page. 

There is information on the Qualtrics support site which explains how to use the Reports Dashboard in more detail.

Using Advanced Reporting

The Advanced Reports feature allows you to create informative online and printed reports to analyse the data you have collected and to share these with others.

Advanced Reports provide the tools you’ll need to design:

  • Page Layouts: Collections of visualizations with accompanying headers, themes, color schemes, margins, and fonts.
  • Visualizations: Individual charts, images, graphs, text areas, or tables pulled from your data set.
  • Filters: Logic to include or exclude data from your visualizations and reports.

There are more tools available within Advanced Reporting to control the look and feel and content of your report than within the Reports Results. 

Converting a Results Report

To convert an existing Results Report to an Advanced Report:

  • Open your survey
  • Select the Reports tab.
  • Pick the Reports section.
  • Choose Create a report.
    • From the three options select: From Results Report: Begin with a previously saved Results-Report
  • Configure other settings such as page size and orientation
  • Click Create
  • You can then modify any of the content and visualisations within the report.

The guide below has a section on converting your results report to an Advanced Report

Creating a new Advanced Report

There are many features available within the Advanced Reporting within Qualtrics.  The  Qualtrics website has online help covering the following topics: