Requesting material via email
When requesting material via email please remember to include the following information:
- Lecturer name
- Contact email
- Module code
- Module title
- Number of students
- Module start and end date
For each item you would like to digitise we require the following information:
- Title of book or journal
- Author(s) or editor of the book
- Title of book chapter / journal article
- Chapter / article authors
- Page numbers (from and to)
- Year of publication
You can then send your list of readings to the Library Digitisation Service via e-mail at digitisationservice@staffs.ac.uk
Requesting Material via Reading Lists Online
The digitisation process is now integrated with Reading Lists Online and you can submit a digitisation request direct from any online reading list.
If you are unsure of how to add materials to an online reading list please refer to the Reading Lists Online guide or contact your Subject Librarian for assistance.
To request a digitisation via Reading Lists Online, you will firstly need to provide the Library Digitisation Service with the following information:
- Lecturer name
- Contact email
- Module code
- Module title
- Number of students
- Module start and end date
We will then add these details to our system and create a page for the module on Reading Lists Online (if there is not one already).
Once you have added your readings to the list, when you publish your draft you will see a request digitisation button next to each item. Click on the button to submit a request for a reading you would like digitised.
You will then be taken to a page to review the request. If anything is missing or incorrect, please correct it on this page. Please note that the page range cannot include spaces. Then click submit request. You will get a confirmation message with the DCS request ID. You can use this ID to track your request.
Repeat the process for other readings you would like digitised.
Requesting Material via the Copyright Licensing Agency – Academic Request Form
To request material via the Academic Request Form, you will firstly need to provide the Library Digitisation Service with the following information:
- Lecturer name
- Contact email
- Module code
- Module title
- Number of students
- Module start and end date
We will then add these details to our system. You will then be required to register with the Digital Content Store (DCS)
For in-depth instructions please visit Copyright Licensing Agency - Using the Academic Request Form
Once you have set a password, you will be able to log on and submit your content requests by supplying bibliographic information.
The information we request before digitisation is a legal requirement as the CLA HE Licence requires authenticated access for the stated number of students on each module, so please note you cannot share the links for digitised material across other courses and/or modules.
Please remember that any copyright fee paid articles and/or publisher direct permissions or additional usage permissions will incur costs which may exceed the £85.00 budget cap per module. A business case will be needed to justify the purchase of these items
When will my digital material be ready?
Please order digital material as far in advance as is possible. The majority of digital material will be available within 28 days, subject to any necessary copyright clearance, however during busy periods this may be extended.
Contact
If you have any questions you can contact the Library Digitisation Service via e-mail at
digitisationservice@staffs.ac.uk
or you can speak to a member of the Library staff about the Digitisation Service via telephone by calling:
01782 294875