What can I include?
The University holds the CLA Higher Education Licence for Photocopying and Scanning.
CLA HE User Guidelines is a resource provided by the Copyright Licensing Agency that gives you an in-depth overview of the terms and conditions of the Licence (for both scanning and photocopying). A quick guide for academic staff understand the CLA Higher Education Licence is also available online.
The CLA HE Licence is for supplementary reading only, the Copyright Licensing Agency state that selecting the core chapters from a textbook to make these available to students independently as Course Extracts or in a Course Pack may remove the need for a student to purchase that book. This could affect publisher primary sales of books to students and so would be a breach of the CLA HE Licence agreement.
We recommended the following checks beforehand to save you the time of requesting an item that cannot be scanned.
Please check the Library Catalogue as the original text must be owned by the University. Items that are not in stock can be ordered copyright fee paid from the British Library.
Use the CLA HE Title Check Permissions tool to check whether the Licence covers a particular book or journal for copying in the UK before requesting a scan. You only need to insert the title (or ISBN/ISSN if you have it) for instant permissions information. Enter your title/ISBN into the white box inside the lime green ribbon and choose 'Higher Education' from the drop-down menu on the top left where it says, 'Show results by licence sector'.
Most UK material is included subject to the List of Excluded Categories and Works published on the CLA website. For US works scans can only be made from specifically opted in material.
The sum of scanned extracts for a particular course must not substitute a textbook for the course. The Copyright Licensing Agency provide a good practice guide that you should read if you are requesting a large number of extracts.
The standard route to request a scan is now through Online Reading Lists. You can now request readings to be digitised and added to a list via email or request a scan directly through Reading List Online.
How much can I include?
There are limits on the amount of material which can be included in a course pack without express permission being obtained from the rights holder(s) which may result in a fee being paid.
We are permitted to copy one extract OR up to 10% of a whole publication, whichever is the greater. For example, an extract is.
- one chapter of a book one article from a journal issue
- one paper of one set of conference proceedings
- one scene from a play
- one short story or one poem or one play of not more than 10 pages from an anthology of short stories, poems or plays
- one report of a single case from a report of judicial proceedings
If the material you would like scanned exceeds the limits permitted under the CLA licence, we may be able to purchase permission to scan a second extract (for example, another chapter from a book, or another 10%). This would be purchased on an annual basis and is subject to publisher permission and charges. A business case may be needed to justify the purchase of these items